Web App / Software Brief0% complete
01Your system
One sentence description *
Complete this: "A system where [who] can [do what] so that [benefit]."
How is this done TODAY? *
Attach spreadsheets or screenshots if you have them - they are gold.
What is the main pain or problem? *
Similar software you have tried
Knowing what failed and why saves us from repeating it.
Is this internal-only or does it face customers?
Internal only
Customer-facing too
Both
02Users & roles
Every type of user and what they can do *
Be specific. This becomes the permissions matrix that protects your data.
How many users per role in year one?
What must certain users NEVER see or do? *
These become hard security rules, not just hidden buttons.
03The workflow
Main workflow step by step *
This is the most important question in the brief. Be thorough.
The things your system manages *
These become your database tables.
What reports must the owner see daily?
Reports are why owners buy software. Be specific.
04Features & flags
Which of these apply to your system?
Each one changes the architecture and price. Be honest.
💳
Online payments
Customer or invoice payments
🏢
Multi-branch / multi-vendor
Each branch sees only their data
🏥
US health data
Triggers HIPAA compliance requirements
📎
File uploads
Contracts, images, reports, scans
🔔
Automated notifications
System-triggered alerts
🔗
External integrations
CRM, ERP, government portals
📋
Data migration
Import from Excel or old system
🌐
Public website too
Website connected to the system
📱
Mobile app too
Staff or customer mobile companion
🕵️
Audit trail
Critical for finance or healthcare
⚙️
Automation
Auto-reminders, recurring reports
📊
Analytics dashboard
Visual reports for management
Old data to migrate?
Bad data migration is the most common project disaster. Be honest.
Where do users work?
Office computers
Phones in the field
Both
HIPAA flag: US health data requires BAA-capable hosting, encryption at rest, audit logging, and specific access controls. This changes the architecture and price significantly. We will scope it separately.
Multi-tenancy flag: Multiple branches or vendors seeing only their own data is an architecture decision made on day one. We will design tenant isolation from the ground up.
05Design & technical
Visual style
Clean / professional
On-brand
Premium / polished
Functional first
Budget range
Under $5,000
$5,000 - $15,000
$15,000 - $40,000
$40,000 - $100,000
$100,000+
Flexible
Target launch timeline
ASAP
2-3 months
3-6 months
6+ months
Flexible
Anything else - edge cases, fears, political sensitivities
06Contact
Your name *
Email address *
Required.
WhatsApp / phone
Your role
Owner / Founder
Operations Manager
IT Lead
Other
Are you the final decision maker?
Yes
No, need approval
Joint decision
How did you find us?

Your brief goes directly to our team. We respond to every submission. No automated replies.

Brief received

Thank you.

Your web app brief is with our design team. Here is exactly what happens next.

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🧩
Concept in 24 hours
Key screens and the core flow, mapped from the workflow you described.
💬
We may reach out
If we need any clarification before starting, we will contact you on WhatsApp or email.
Questions? Reach us at support@binate.ai
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